Job Title: Finance and Administration Officer (FAO)
Department: Finance and Administration
Location: Dar-es-salaam
Job Status: Full Time
Contract Type: Fixed Terms
Application Deadline: 17th May 2022
Duties and Responsibilities
• Oversee the financial operations of the organization and ensure timely and accurate financial reports and practices including cash management, payroll, financial disbursements, ledgers etc.• Process payments by preparing payment vouchers and posting them in cash book.
• Ensure organization control systems of cheques, approval, etc to be completed payment, adjustment or receipt of funds is made
• Post transactions in the general ledger, and maintain subsidiary ledgers.
• Hold and maintain petty cash imprest of the organization and ensure timely retirement of the same with proper supporting documents.
• Prepare accurate donor financial reports and administrative reports timely
• Monitor all projects expenditures and provide quarterly/budget implementation reports
• Maintain office filling system Prepare and maintain donor agreements and staff contracts, timesheets.
• Monitor the expenditures to ensure that program funds are utilized appropriately by the close of the fiscal year.
• Provide orientation and training to the organization staff on cost-effective management.
• Ensure that all financial reporting is completed on time and submitted to donors.
• Oversee the financial audits of all projects of the organization.
• Provide financial inputs for proposal development, project management, Human Resource Management policies, logistics, travel and other areas of administration.
• Develop/institutionalize strong internal control mechanism (financial and administrative systems) in compliance with policies and procedures for the organization.
• Carrying out frequent data backups and manage inventory and fixed asset records.
• Oversee compliance of all obligations (e.g. returns for government, agreements, contracts, permits and licenses necessary for FORUMCC’s operations).
• Ensure that archives are in use and maintained according to the FORUMCC’s regulations.
• Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
• Ensuring the confidentiality and security of files and filing systems.
• Coordinating schedules, arranging meetings and ensuring staff are kept current of necessary information.
• Operating and handling office equipments
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